School Board Meeting Information

The board’s role is to provide leadership and establish policy for the school district. The board sets the district goals, determines the curriculum and allocates resources to meet its objectives. The board is accountable to the State of Minnesota and the people of the Sartell-St. Stephen School District. Board members are also responsible for providing oversight to make sure that students are achieving at high levels and that public resources are being effectively and efficiently managed.

In addition to setting policy, the board hires the superintendent; approves staff hirings, resignations, terminations and leaves of absence; sets the annual local school levy; approves expenditures; approves educational programs (curriculum), and otherwise ensures that proper facilities and equipment are available to support teaching and learning in the district.       

Regular board meetings are generally scheduled on the third Monday of each month at 6:00 p.m. During the months of June, July and August the meeting time will be 5:00 p.m.  All meetings are held in the Board Room at the District Service Center, 212 3rd Ave. N. Sartell. Board study sessions and work sessions are also typically held at the District Service Center.  Occasionally, meeting times and places are adjusted for special purposes or because of time conflicts due to holidays, events or activities.    

A typical board meeting agenda includes: Call to Order, approval of agenda, consent agenda (routine business items including minutes, donations and resignations), open forum (citizen input opportunity), board and administrative reports, personnel (including employment, staffing, leaves and compensation), action and discussion items (for information or that may require action), and policy issues.    

Community Input at School Board Meetings

The School Board welcomes community comments, input and participation. Individuals who wish to address the School Board during a regular School Board meeting may do so during the Recognition of Visitors and Public Forum portion of the agenda at the beginning of each Business Meeting. This grants the speakers the opportunity to make a presentation normally limited to three minutes. A speaker may choose to distribute materials when addressing the School Board via the administrative secretary.

  • To participate during the Recognition of Visitors and Public Forum, individuals must fill out a green card found on the table inside the Board Room prior to the 6:00 p.m. meeting start. Speakers are asked to sign their name, address, school or organization represented, and give a brief summary of the intended statement. 

  • The Board requests each speaker to begin by stating their name and address for the record.

  • Those addressing the Board will normally have three minutes to address the Board. If there is a large contingent wishing to speak to the Board, the Board Chair may ask those wishing to speak on the same topic to designate a spokesperson.

  • While comments and questions on issues are welcome during the Community Input, law prohibits the board from discussing concerns about individual employees or students in a public meeting. Speakers should refrain from using this forum to criticize or complain about a specific employee by name. Please forward comments regarding individuals or student to the Office of the Superintendent.

  • The School Board listens and takes into consideration comments made by the public during Recognition of Visitors and Community Forum but, by its longstanding practice, Board members do not respond to or debate issues in this forum.

  • If you wish to address the School Board, it is recommended that you please call the Superintendent’s Office at 656-3715 before 3 p.m. on the day of the meeting. You will be asked to provide your name and home address as well as the topic of your comments. Walk-ins are welcome, but there may not be time to hear from everyone in the time allotted.  

  • Written statements may be distributed to School Board members via the administrative secretary.

  • If you are not heard due to a lack of time, you are welcome to present at the next regular Board meeting.

  • Matters currently under negotiation or litigation, or related to personnel, will not be discussed in public.

  • Personal attacks are not permitted.

  • You should use the appropriate administrative channels for addressing operational matters and address such concerns to the Board only if they go unresolved.